Many clients ask me if weather I provide virtual adress or secretarial services for newly formed companies in Poland. When I say that we make arrangements with secretarial companies all around Poland and we can form a company using so-called “virtual office” or “virtual adress” then usualy another question follows.
Is it legal to form a company in Poland using virtual office?
The answer is not obvious.
While it is perfectly legal to register company using virtual adress of a firm that provides secretarial services, it often happens that companies formed by foreigners or companies with such purpose as international trade (especially electronics, raw materials, steel, fuels) meet problems with registration for value added tax purposes. In fact most of those companies will not be registered as VAT-taxpayers. All because many frauds made by people who register companies in virtual offices.
What can you do if you want to open international trade company in Poland and minimise your costs?
My first advice is to look for inexpensive office solutions in smaller towns and cities. There are plenty of small offices with reasonable lease prices (like 100 – 150 eur per month). If you need an office in bigger city then you may look for firms that offer microoffices with secretarial services, which are usually available for a price starting from 400 eur. The third solution is to focus your business on something else than trade, because consulting firms usually receive VAT registration, even when registered under virtual adress. Then you may change your articles of incorporation and add another company activities.